Document Control and Archiver

About the Position
We are seeking an analytical and detail-oriented Document Control & Archiver who can contribute to handling various administrative tasks and streamlining internal processes. This position offers an attractive opportunity to become part of a meaningful company with a focus on solar energy.

Read more about the position below.

Your Key Responsibilities
Your responsibilities as a Document Control & Archiver are:

• Ongoing archiving and management of documentation, ensuring an effective document flow and compliance with document handling procedures. This includes daily archiving and preparation of new project folders etc.
• Handling historical and existing documentation, including organizing and structuring old projects, sorting documents, and ensuring that standard company documentation is available for individual subsidiaries.
• Case and document management including both digital, encrypted, and physical document handling.
• Sharing knowledge and information through internal guidelines

In relation to this, you will become part of a small team, who is continuously working on improving future document handling, ensuring proper structure, language, naming conventions, as well as checking for duplicates and tidying up as needed. You can also expect to handle various ad-hoc tasks such as introducing new employees to the system, archive, document management, and training new employees in documentation and SharePoint.

Experience
To be successful in the role, we imagine that you have an educational background in public administration, legal secretary, office administration, or a related field. More important is a minimum of 4 years of experience from a similar position, where you have worked with document handling and archiving. Experience with SharePoint is a must where experience within metadata tagging is preferred, yet not a requirement. As document handling is in English, fluency in written and spoken English is necessary. Other languages are viewed as an advantage.

Recognise Yourself?
You are detail-oriented, structured, and possess a strong analytical mindset, enabling you to identify trends and patterns within documents and folders. You thrive in a smaller team, bringing chaos into order. You demonstrate independence and structure, and possess extensive experience in effectively prioritizing tasks, even when faced with multiple responsibilities. You have good communication skills that allow you to effectively interact with different departments and personalities to handle tasks in the most efficient way possible. Additionally, you are curious and always seek more intelligent ways to solve tasks.

Apply for the Position
If the above matches your profile, we would love to hear from you. You apply for the position by following the link “Apply Here” and submitting your CV. Applicants will be assessed on an ongoing basis. For this position, MINDWEISS is handling the recruitment process on behalf of Nordic Solar.

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About Nordic Solar
We are a Danish solar energy company headquartered in Copenhagen. We see solar energy as a central player in accelerating the transition towards a world powered by clean energy. We develop, construct, and operate utility-scale solar parks across Europe on our mission to make everyone benefit from solar energy. As we pursue this mission, our vision is to emerge as the leading solar energy company in the Nordics.

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